General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. For detailed information on the subject of data protection, please refer to our data protection declaration listed below this text.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the ‘Information on the responsible organisation’ section of this privacy policy.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may, for example, be data that you enter in a contact form.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure that the website is provided without errors. Other data may be used to analyse your user behaviour. If contracts can be concluded or initiated via the website, the data transmitted will also be processed for contract offers, orders or other order enquiries.

Welche Rechte haben Sie bezüglich Ihrer Daten?

Sie haben jederzeit das Recht, unentgeltlich Auskunft über Herkunft, Empfänger und Zweck Ihrer gespeicherten personenbezogenen Daten zu erhalten. Sie haben außerdem ein Recht, die Berichtigung oder Löschung dieser Daten zu verlangen. Wenn Sie eine Einwilligung zur Datenverarbeitung erteilt haben, können Sie diese Einwilligung jederzeit für die Zukunft widerrufen. Außerdem haben Sie das Recht, unter bestimmten Umständen die Einschränkung der Verarbeitung Ihrer personenbezogenen Daten zu verlangen. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time if you have further questions on the subject of data protection.

Analysis Tools and Third-Party Tools

When you visit this website, your browsing behavior may be statistically analyzed. This is primarily done using so-called analysis programs.

Detailed information about these analysis programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider:

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider(s). This may include, in particular, IP addresses, contact requests, metadata and communication data, contract data, contact details, names, website accesses, and other data generated via a website.

The external hosting is carried out for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of a secure, fast, and efficient provision of our online offering by a professional provider (Art. 6(1)(f) GDPR). If corresponding consent has been obtained, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) as defined by the TDDDG. Consent may be revoked at any time.

Our hosting provider(s) will only process your data to the extent necessary to fulfill their service obligations and will follow our instructions regarding this data.

We use the following hosting provider(s):

LF.net Netzwerksysteme GmbH

Industriestraße 4

70565 Stuttgart

 Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Disclosures

Data Protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the applicable data protection laws and this privacy policy.

When you use this website, various personal data is collected. Personal data is any information that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the Internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data from access by third parties is not possible.

Note on the Responsible Entity

The responsible entity for data processing on this website is:

BOS GmbH & Co. KG

International Headquarters Stuttgart

Ernst-Heinkel-Straße 2

D-73760 Ostfildern

Registered office: 73760 Ostfildern

Stuttgart District Court HRA 210093

Personally liable partner:

BOS Verwaltungsgesellschaft mbH

Commercial Register Number: HRB 212109

VAT identification number: DE 145 341 199

Managing Directors:

Andreas Huck, Marcel Lehmann, Ivo Luginbühl

Phone: +49 711 9360-0

E-Mail: info@bos.de

The responsible entity is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, or similar).

Retention Period

Unless a more specific retention period is stated within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or withdraw your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will occur once these reasons no longer apply.

General Information on the Legal Bases for Data Processing on This Website

If you have consented to data processing, we process your personal data based on Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data are processed under Art. 9(1) GDPR. In the case of explicit consent to the transfer of personal data to third countries, data processing also occurs based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing also occurs based on § 25(1) TDDDG. Consent can be revoked at any time.

If your data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data based on Art. 6(1)(b) GDPR. Furthermore, we process your data if it is necessary for the fulfillment of a legal obligation based on Art. 6(1)(c) GDPR. Data processing may also occur based on our legitimate interest under Art. 6(1)(f) GDPR. The relevant legal bases for each case will be provided in the following paragraphs of this privacy policy.

Data Protection Officer

We have appointed a Data Protection Officer.

BOS GmbH & Co. KG – Data Protection Officer

Stefan Jungkind

Ernst-Heinkel-Str. 2

73760 Ostfildern

Phone: 0711/9360-0

E-Mail: datenschutz@bos.de

Recipients of Personal Data

In the course of our business activities, we work with various external entities. This sometimes requires the transfer of personal data to these external entities. We only share personal data with external parties when it is necessary for the fulfillment of a contract, when we are legally obligated to do so (e.g., transferring data to tax authorities), when we have a legitimate interest in the transfer under Art. 6(1)(f) GDPR, or when another legal basis permits the data transfer. When using data processors, we share personal data of our customers only based on a valid data processing agreement. In the case of joint processing, a joint processing agreement is established.

Withdrawal of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You can withdraw any consent you have already given at any time. The legality of the data processing that occurred up until the withdrawal remains unaffected by the withdrawal.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)

If the data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object at any time, for reasons arising from your particular situation, to the processing of your personal data; this also applies to profiling based on these provisions. The respective legal basis for the processing can be found in this privacy policy. If you object, we will no longer process your affected personal data, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims (objection under Art. 21(2) GDPR).

If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for such advertising purposes; this also applies to profiling, insofar as it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing purposes (objection under Art. 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the member state of their habitual residence, place of work, or the location of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

Right to Data Portability

You have the right to receive data that we process automatically based on your consent or in fulfillment of a contract, in a commonly used, machine-readable format, and to have it transferred to you or to a third party. If you request the direct transfer of data to another controller, this will only be done to the extent that it is technically feasible.

Access, Rectification, and Deletion

You have the right, at any time and within the framework of applicable legal provisions, to obtain free information about your stored personal data, its origin, recipients, and the purpose of the data processing, as well as, if applicable, the right to rectification or deletion of this data. For this purpose, and for any further questions regarding personal data, you can contact us at any time.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing applies in the following cases:

• If you contest the accuracy of the personal data we have stored about you, we usually need time to verify this. During the verification period, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data has occurred/is occurring unlawfully, you can request the restriction of data processing instead of deletion.
• If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
• If you have lodged an objection under Art. 21(1) GDPR, a balancing of interests must be conducted between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data may only be processed – apart from storage – with your consent, or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of significant public interest of the European Union or a member state.

SSL or TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the browser’s address bar changes from “http://” to “https://” and by the lock symbol in your browser’s address bar. When SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.

4. Data Collection on This Website

Cookies

Our websites use so-called “cookies.” Cookies are small data packages and do not cause any harm to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit ends. Permanent cookies remain stored on your device until you delete them yourself or they are automatically deleted by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain third-party services within websites (e.g., cookies for processing payment services).

Cookies serve various purposes. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies may be used to evaluate user behavior or for advertising purposes.

Cookies that are necessary for the conduct of electronic communication, to provide certain functions you desire (e.g., the shopping cart function), or to optimize the website (e.g., cookies for measuring web traffic) are stored based on Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technical functionality and optimized provision of their services. If consent has been requested for the storage of cookies and similar recognition technologies, the processing is carried out solely based on this consent (Art. 6(1)(a) GDPR and § 25(1) TDDDG); the consent can be revoked at any time.

You can configure your browser to be informed about the setting of cookies and to allow cookies only on a case-by-case basis, exclude the acceptance of cookies for specific cases or in general, and enable the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

The cookies and services used on this website can be found in this privacy policy.

Consent with Borlabs Cookie

Our website uses the consent technology of Borlabs Cookie to obtain your consent for the storage of certain cookies in your browser or the use of certain technologies, and to document this in compliance with data protection regulations. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter referred to as Borlabs).

When you enter our website, a Borlabs cookie is stored in your browser, which records the consents you have given or the withdrawal of those consents. This data is not shared with the provider of Borlabs Cookie.

The collected data is stored until you request its deletion, delete the Borlabs cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected. For details on Borlabs Cookie’s data processing, please refer to https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/.

The use of the Borlabs Cookie Consent technology is carried out to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6(1)(c) GDPR.

Contact Form

When you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact details you specify, will be stored by us for the purpose of processing your request and for follow-up questions. We will not share this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, if your inquiry is related to the fulfillment of a contract or is necessary for the execution of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively handling inquiries directed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request its deletion, withdraw your consent for storage, or the purpose for storing the data no longer applies (e.g., after your request has been processed). Mandatory legal provisions – particularly retention periods – remain unaffected.

Inquiry via Email, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (such as name and inquiry details), will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6(1)(f) GDPR), or on your consent (Art. 6(1)(a) GDPR) if it was requested; consent can be revoked at any time.

The data you send to us via inquiries will remain with us until you request deletion, revoke your consent to storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions – especially statutory retention periods – remain unaffected.

Gravatar

We have integrated Gravatar on this website. The provider is Automattic Inc., 60 29th Street #343, San Francisco, CA 94110, USA (hereinafter referred to as “Gravatar”).

Gravatar is a tool that allows users of our website to display personal images (avatars). These avatars serve as visual representations of users and are shown wherever a user interacts with the platform (e.g., in forums or chats). When a user interacts with the platform, their avatar is displayed based on the selection linked to their email address. This adds a personal touch to the users’ online presence and makes identification easier, as the chosen image is associated with them when they are active online.

If you comment or interact on our website and Gravatar is enabled, the hash of the email address used by the Gravatar user (used as an ID) is processed by Gravatar.

The use of Gravatar is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in presenting its forums in an appealing manner. If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TDDDG. Consent can be revoked at any time.

For further details, please refer to the provider’s privacy policy at

https://automattic.com/privacy/.

The company is certified under the “EU-U.S. Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States designed to ensure compliance with European data protection standards for data processing in the U.S. Every company certified under the DPF commits to adhering to these data protection standards. You can find more information from the provider at the following link:

https://www.dataprivacyframework.gov/participant/4709.

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law that ensures the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

5. Analytics Tools and Advertising

Google Tag Manager

We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. Google Tag Manager itself does not create user profiles, store cookies, or perform any independent analyses. It merely facilitates the management and deployment of the tools integrated via it. However, Google Tag Manager does collect your IP address, which may also be transmitted to Google’s parent company in the United States.

The use of Google Tag Manager is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the fast and straightforward integration and management of various tools on their website. If the appropriate consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) as defined by the TDDDG. Consent can be revoked at any time.

The company is certified under the “EU-U.S. Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States that aims to ensure compliance with European data protection standards for data processing in the U.S. Each company certified under the DPF commits to adhering to these data protection standards. For more information, please visit the provider’s site at the following link:

https://www.dataprivacyframework.gov/participant/5780.

Google Analytics

This website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. The website operator receives various usage data, such as page views, time spent on the site, operating systems used, and the origin of the user. This data is assigned to the respective end device of the user. There is no association with a user ID.

Furthermore, Google Analytics can record your mouse and scroll movements as well as clicks. In addition, Google Analytics uses various modeling approaches to supplement the collected data sets and applies machine learning technologies in data analysis.

Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about your use of this website is generally transmitted to a Google server in the United States and stored there.

The use of this service is based on your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TDDDG. You can revoke your consent at any time.

The data transfer to the USA is based on the European Commission’s Standard Contractual Clauses. Details can be found here:

https://privacy.google.com/businesses/controllerterms/mccs/.

The company is certified under the “EU-U.S. Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards when processing data in the U.S. Every company certified under the DPF commits to adhering to these data protection standards. You can find more information from the provider at the following link:

https://www.dataprivacyframework.gov/participant/5780.

IP Anonymization

The Google Analytics IP anonymization is enabled. This means that your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide other services related to website usage and internet usage to the website operator. The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other data from Google.

Browser Plugin

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

For more information on how Google Analytics handles user data, please refer to Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Data Processing Agreement

We have entered into a data processing agreement with Google and fully comply with the strict requirements of the German data protection authorities when using Google Analytics.

6. Plugins and Tools

ManageWP

We manage this website using the tool ManageWP. The provider is GoDaddy.com WP Europe, Trg republike 5, 11000 Belgrade, Serbia (hereinafter referred to as ManageWP).

With ManageWP, we can monitor the security and performance of our website and perform automatic backups. Therefore, ManageWP has access to all content on the website, including our databases. ManageWP is hosted on the provider’s servers.

The use of ManageWP is based on Article 6(1)(f) of the GDPR. The website operator has a legitimate interest in operating their website(s) as effectively and securely as possible. If consent is requested, the processing is carried out solely on the basis of Article 6(1)(a) of the GDPR and § 25(1) TDDG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) under TDDG. Consent can be revoked at any time.

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States that aims to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to adhering to these data protection standards. For more information, you can visit the provider’s page at the following link:

https://www.dataprivacyframework.gov/participant/4957.

Data Processing Agreement (DPA)

We have entered into a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that the personal data of our website visitors is processed only according to our instructions and in compliance with the GDPR.

 7. Our Services

Handling of Applicant Data

We offer you the opportunity to apply for a position with us (e.g., via email, mail, or online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection laws and all other legal requirements, and that your data will be treated with the utmost confidentiality.

Scope and Purpose of Data Collection

When you submit an application to us, we process the associated personal data (e.g., contact and communication details, application documents, notes from interviews, etc.), to the extent necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Article 6(1)(b) GDPR (general initiation of a contract), and – if you have given consent – Article 6(1)(a) GDPR. Consent can be withdrawn at any time. Your personal data will only be shared within our company with individuals involved in the processing of your application.

If the application is successful, the data you submitted will be stored in our data processing systems for the purpose of carrying out the employment relationship, based on § 26 BDSG and Article 6(1)(b) GDPR.

Retention Period of Data

If we are unable to make you a job offer, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted based on our legitimate interests (Article 6(1)(f) GDPR) for up to 6 months from the completion of the application process (rejection or withdrawal of the application). After this period, the data will be deleted, and physical application documents will be destroyed. The retention serves, in particular, as evidence in case of a legal dispute. If it is apparent that the data will be needed after the 6-month period (e.g., due to a potential or pending legal dispute), deletion will only occur once the purpose for further retention no longer applies.

Longer retention may also occur if you have given explicit consent (Article 6(1)(a) GDPR) or if legal retention obligations prevent deletion.